Meaning of office document:

1. Reports: Detailed documents providing information on specific topics, findings, or analyses relevant to the organisation.


2. Memos: Short notes or messages used for internal communication within the organisation, often shared to inform staff of important updates.


3. Invoices: Documents that request payment for goods or services provided, commonly used in businesses for financial transactions.


4. Contracts: Legal agreements outlining the terms and conditions between two or more parties, often used for business deals, employment, or services.


5. Minutes: Written records of discussions, decisions, and actions taken during meetings, essential for tracking progress and responsibilities.


6. Policies and Procedures: Documents that outline the rules, guidelines, and standard procedures that staff must follow within the organisation.


7. Forms: Structured documents used to collect information, process requests, or complete administrative tasks, such as leave applications or requisitions.


8. Letters: Formal written correspondence sent to clients, partners, or stakeholders, often used for official communication, agreements, or requests.

Meaning of sales document :

1. Gather Information: Collect details about the buyer, seller, products, and transaction terms.


2. Select the Document Type: Choose the appropriate document, such as an invoice or receipt.


3. Fill in the Details: Enter accurate information including item descriptions, quantities, prices, and totals.


4. Review for Accuracy: Check for errors or missing information to ensure correctness.


5. Include Terms and Conditions: Add payment terms, delivery details, and other relevant conditions.


6. Issue and Record: Distribute the document to the buyer and file a copy for internal records.

Sales Document	Details
Invoice Number	INV-12345
Date	28 August 2024
Customer Name	Wole Soyinka
Description	Office Chair
Quantity	2
Unit Price	₦25,000
Total	₦50,000
Amount Due	₦50,000

1. Proof of Transaction: Provides a formal record of the sale for both the buyer and seller.


2. Payment Tracking: Helps in tracking payments and managing accounts receivable.


3. Inventory Management: Assists in updating inventory records by documenting what was sold and in what quantity.


4. Financial Reporting: Used for preparing financial statements and reports to assess business performance.


5. Customer Records: Maintains a history of transactions with customers, useful for customer service and future reference.

1. Gather Information: Collect details about the items or services needed, supplier information, and terms of the purchase.


2. Select Document Type: Choose the appropriate purchase document, such as a purchase order or purchase request.


3. Fill in Details: Enter information including item descriptions, quantities, unit prices, total amounts, and supplier details.


4. Review for Accuracy: Check the document for any errors or missing information to ensure correctness.


5. Obtain Approvals: Get necessary approvals from relevant departments or managers if required.


6. Distribute and Record: Send the completed document to the supplier and keep a copy for internal records.

1. Order Confirmation: Shows a formal agreement of the goods or services requested from a supplier.


2. Payment Reference: Acts as a reference for processing payments and managing what is owed to suppliers.


3. Budget Control: Helps to monitor and control spending based on the approved budget for buying goods or services.


4. Inventory Management: Helps to keep accurate records of stock by noting the goods received.


5. Audit and Compliance: Provides a record for auditing and ensuring that buying follows company rules and policies.